Notice ID: 75R60224Q00032
The purpose of this Blanket Purchase Agreement (BPA) is to provide transaction management for the Health Center Facility Loan Guarantee Program (LGP). This includes consultations with applicants; reviewing and processing applications to include independent evaluation of lenders’ underwriting and on-site visits to review/confirm documents; loan closing document review to ensure HRSA’s interests are protected; and program monitoring to ensure compliance with program requirements.
Federal Records Management Task
Task 1.1: Records and Information Regulation Guidelines In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.
Task 1.2: Records and Information Management. The contractor shall manage and maintain Federal records and/or information, including electronic records and/or information, ensuing from this contract in accordance with all applicable records management laws and regulations, including but not limited to the Federal Records Act (44 U.S.C. Chapters. 21, 29, 31, 33); 36 CFR § 1236.20 What are appropriate record keeping systems for electronic records? & 1236.22 What are the additional requirements for managing electronic mail records? (https://www.ecfr.gov/current/title-36/section-1236.22); NARA Bulletin 2013-02, August 29, 2013, Guidance on a New Approach to Managing Email Records (https://www.archives.gov/records-mgmt/bulletins/2013/2013-02.html); and NARA Bulletin 2010-05 September 08, 2010 (http://www.archives.gov/recordsmgmt/bulletins/2010/2010-05.html), Guidance on Managing Records in Cloud Computing Environments. Managing the records includes, maintaining records to retain functionality and integrity throughout the records’ full lifecycle including: (1) maintenance of links between records and metadata, and (2) categorization of records to manage retention and disposal, either through transfer of permanent records to NARA or deletion of temporary records in accordance with NARA-approved retention schedules.
Task 2: Records Management Training. The contractor (and/or subcontractor) shall ensure that all employees having access to (1) Federal information or a Federal information system, or (2) personally identifiable information (PII), complete the HHS Records Management Training before performing work under this contract, and thereafter completing the annual refresher course during the life of the contract. The training is located at https://humancapital.learning.hhs.gov/courses/2023recordsmanagement/01_index.html. At the end of the Records Management training, the “Congratulations” slide is considered your certificate of completion. Please send the completion certificates to the Contracting Officer Representative (COR) of the contract. The listing of completed training shall be included in the first progress report. Any revisions to this listing as a result of staffing changes shall be submitted with next required progress report …
The period of performance shall be a one (1) twelve (12) month base period and four (4) twelve (12) month option periods.
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