FDA RFI: Office of Financial Management (OFM) Financial and Business Systems Support Services

Notice ID: 75F40124Q00394

This is Sources Sought Request for Information (RFI) to identify potential small businesses who are interested and capable to meet Food and Drug Administration’s requirements of seeking functional and technical services to maintain and support the day-to-day operations of FDA Financial Management systems, including all global and FDA business, financial, and budgetary interfaces in and out of the Unified Financial Management System (UFMS).

Financial Data Analytics Systems (One Stop Shop) Overview

In order to meet increasing demand both internally and externally to the FDA for comprehensive reporting, transformation, and data-minded decision making, FSSS designed and implemented a comprehensive data suite.

The one stop shop is a portal that will contain multiple applications. The applications are noted here:

• Fully Loaded Cost (FLC) Model Dashboard – Live
• Five Year Plan – Live
• Financial Reports – Live
• Federal Notices – Live
• Business Case Management – Live
• UDO/OR – go live soon

FLC Model Dashboard

The Full time Equivalent (FTE) Cost Model is intended to serve as the basis for: negotiating funding requirements for new FTE for UFA negotiations, cost of a new FTE in the Capacity Planning Adjustment (CPA) which is currently used in PDUFA & BsUFA, and cost of a new FTE for internal business cases Model is designed to be updated each year based on actuals – thus helping to ensure the most accurate data is available for adjustment purposes.

Five Year Plan

• Ability to formulate User Fee five-year plan with appropriate allocations to operating and planning expenses.
• Ability to formulate User Fee All-purpose tables (APTs) provided to the Division of Budget Formulation (DBF) for review and validation via a provision of a web service
• Ability to view consolidated statements that contain previous year actuals and targeted revenue based on the forecast for future years.
• Ability to view the consolidated statements by allocation type (e.g. Payroll, Operating, Rent & WCF) broken out by service provider
• Ability to create Five years plan with consideration for variable factors such as Inflation, Full time equivalents (FTE) increase and new business cases (automate creation of the tables published in the BsUFA, GDUFA, and PDUFA external 5 year plans)
• Ability to allocate funds to the Working Capital Fund (WCF) business managers and be able to accommodate other expenses like GSA Rent
• To pull information from Unified Financial Management Systems (UFMS) and The User Fees System (UFS) to interface revenue, collections, and carry over funding amounts. This will continue to follow the current process of getting data through spreadsheets …

Business Case Management

• Ability to add and maintain Business Cases approved by the User Fee Financial Management Committee. Each Business case should have additional details including dollar amount, duration (Number of Years), FTEs, and purpose.
• Ability to create, update, track, and approve new business cases and provide a workflow approval for centers/programs (should be integrated with the UFFMC tool, currently gathering requirements) …

Read more here.

🔊 Listen to Story