DOE NREL Sources Sought: Vendor Portal

Notice ID:  SS-2024009731

The Vendor Portal system shall serve a variety of core requirements, including but not limited to a proposal portal where vendors may find and respond to NREL solicitations, a vendor set-up module (to include ACH payment information) that can securely store sensitive information, and a vendor relationship management module that bifurcates awarded and unawarded vendors.

NREL is also interested in seeking a module that may allow NREL to provide performance data throughout execution of awarded subcontracts and purchase orders in this system if that functionality exists.

Critical Requirements:

1. The solution shall support a Proposal Portal with the following capabilities:
   1. Capacity to send solicitations out to vendors at large—i.e., the capacity to release a solicitation to multiple vendors—and receive proposals from registered vendors. Proposals submitted by vendors must not be viewable by other vendors and must be able to be locked for internal viewing as identified by the Acquisition Services Professional.
   2. Capacity for technical personnel from disparate departments to receive, evaluate, and submit scoring for proposals.
   3. Capacity for communication in proposal process: record questions from vendors and answers from NREL, verification of details, amendments, notification of successful and unsuccessful proposals to vendors, etc.
2. The solution shall support a Vendor Setup Module per requirements provided by NREL Finance team:
   1. Compatible with Oracle E-Business Suite (EBS). • Ability to support, interface with, or report on online ordering catalogs when applicable.
   2. Ability to consolidate and organize vendors with multiple business sites, contacts, banking information, services offered, and business units.
   3. Ability to store and update tax documents in a secure environment.
   4. Ability to update vendor names and organizations resulting from novations and mergers.
   5. The system shall differentiate between potential vendors and those vendors who have been paid for goods or services rendered to NREL.
   6. The system shall store records of vendors who receive compensation by means other than purchase order, such as credit card or vendor request for payment.

Learn more here.

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