DOD RFI: Office of the Secretary of Defense (OSD) NAFS GP Dynamics GP Replacement

DFAS is currently seeking input from industry pertaining to a new ERP to replace MS Dynamics GP Software. DFAS is seeking capability statements from potential sources and seeking industry engagement to determine the availability of and level of interest in providing this support

Link to RFI: https://feedback.gsa.gov/jfe/form/SV_cC4WtIwn4JJbFem

Request for Information (RFI)
NAFS GP Dynamics GP Software Replacement

Issued by the Defense Finance and Accounting Service
A. PURPOSE
The Defense Finance and Accounting Services (DFAS) is currently seeking input from industry regarding a new ERP solution to replace Microsoft Dynamics GP Software. DFAS is requesting capability statements from potential sources and engaging with industry to assess the availability of and interest in providing this support. This market research is part of DFAS acquisition planning efforts and may inform the development of a potential future requirement.

B. BACKGROUND
The Defense Finance and Accounting Services (DFAS) requires IT professional support to migrate an existing ERP system, which is approaching its end-of-life, to a new ERP solution.

The current application, Non-Appropriated Funds GP (NAFSGP), is a Microsoft Dynamics GP commercial off-the-shelf (COTS) application used for accounting, vendor pay, fixed assets, budgeting, and disbursing for Army Non-Appropriated Funds. Users access this application via terminal servers on Microsoft Windows-based laptops/desktops from locations both within and outside the continental United States.

C. OBJECTIVES / REQUESTED INFORMATION
DFAS seeks to identify potential software solutions to replace Microsoft Dynamics GP as its enterprise resource planning system. The desired solution should be modern, scalable, and cost-effective, aligning with current and future business needs. Key goals include streamlining financial operations, enhancing reporting processes, improving user experience, and ensuring robust integration capabilities.

Information Requested:
DFAS is requesting detailed information about the following:

Core Functionality
Scalability
Ease of Use
Integration
Deployment Options
Customization and Flexibility
Cost Structure
Implementation and Support
Security and Compliance
D. SCOPE

1. Functional Requirements

Finance:

General Ledger
Accounts Payable/Receivable
Budgeting and Forecasting
Bank Reconciliation
Fixed Assets Management
Analytical Accounting
Sales and Distribution:

Customer Relationship Management (CRM)
Sales Order Processing
Quoting and Pricing
Inventory Management
Order Fulfillment
Purchasing:

Vendor Management
Purchase Order Creation
Receiving and Inspection
Invoice Processing
2. Technical Requirements

Operating System Compatibility: Windows Server 2019+
Database Requirements: SQL Server 2022+
Deployment Options: Must be hosted on a Federal Government .mil cloud approved for use with Federal Government systems (not public cloud).
Integration Capabilities: Compatibility with systems such as SharePoint.
Security Features: Must meet RMF Medium Categorization and FISCAM standards.
Reporting and Analytics Tools: Capability to generate ad-hoc and out-of-the-box reports, including Balance Sheet, Income Statement, and Trial Balance reports.
3. Implementation and Support

Implementation Methodology
Training Requirements
Customer Support Options
Service Level Agreements (SLAs)
Data Migration Requirements
4. Pricing and Costing

Licensing Costs
Implementation Fees
Maintenance and Support Fees
5. Vendor Information

Company Overview
Relevant Industry Experience
Customer References
Implementation Track Record

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