DOD DISA RFI: Armed Services Board of Contract Appeals (ASBCA) COTS Court Case Management System

Notice ID:  ArmedServicesBoardofContractAppealsRFI

The Armed Services Board of Contract Appeals (ASBCA) is an independent, quasi-judicial Department of Defense (DoD) agency. Functioning at the level of a federal district court, the mission of the ASBCA is to provide impartial, informal, expeditious, and inexpensive resolution, under the Contract Disputes Act or the ASBCA’s Charter, of disputes arising out of or related to contracts entered into by DoD; the Departments of the Army, Navy, and Air Force; the National Aeronautics and Space Administration; and any other department or agency as permitted by law. The ASBCA has a current docket of approximately 1,000 active cases.

The ASBCA seeks a commercial-off-the-shelf (COTS) court case management system that provides integrated case management and tracking, electronic filing (e-filing) of court filings by the parties who litigate before the ASBCA, and document management (hereinafter, “CMS”).

The primary goals of the CMS are as follows:

• Provide an environment to support the proactive management of cases including alerts, milestones, status, and reporting.
• Increase productivity of ASBCA staff by providing the most efficient means of entering data in real time.
• Improve the quality of case data by standardizing data entry.
• Improve performance and timeliness of information available to judges by providing standardized reporting, better database structure, and accurate data.
• Provide for retrieval and viewing of case documents and the internal ability to affix annotations to those documents within the CMS.
• Provide for the creation of templates of various ASBCA orders and other correspondence that pre-fill specified data fields with relevant case information, such as docket number, case name, and representatives’ names and addresses.
• Provide for the internal circulation and tracking of draft decisions, orders, and other case-related documents.
• Allow litigants, with appropriate security privileges, to upload, view, and download their case filings, the opposing party’s case filings, and ASBCA decisions, orders, and other case-related documents.
• Provide a means for access, with appropriate security privileges, to case information by internal users, the public, and the ASBCA’s appellate courts.
• Provide various types of reporting capabilities consistent with the existing CMS reports.
• Facilitate data migration from the existing CMS system.

Utilizing the COTS CMS provided by the contractor, the contractor shall provide services for the planning, analysis, configuration design, configuration, installation, testing, documentation, training, and implementation of the CMS for all internal and external users within the ASBCA system.

Technical Characteristics:

The CMS must be compatible with and able to integrate into the ASBCA’s existing system architecture. The existing system architecture consists of 15 virtual machine environments: 4 Microsoft SQL Windows 2019 database servers; 10 Oracle Enterprise Linux Release 8 application servers; and 1 Windows 2019 Bastion Host. The environment is split equally between Test and Production functions.

The system architecture is hosted and maintained by the Acquisition, Logistics and Technology Enterprise Systems and Services (ALTESS) in Radford, VA. The virtual systems are contained within a defined customer environment contained within the ALTESS non-classified environment. All network management functions, change control, maintenance, and configuration is performed by the ALTESS hosting staff.

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