Air Force RFI Update: Air Force Services Financial Management System (AFSFMS) Oracle Consolidation

Notice ID:  Oracle_Integrator_Sources_Sought

The Air Force Services Center (AFSVC), headquartered at Joint Base San Antonio-Lackland, Texas, delivers Services programs and activities to build and sustain ready and resilient Airmen, Guardians and families.  AFSVC supports the bases, major commands and air staff by providing technical assistance, new initiatives, developing programs and procedures and managing central support functions.  AFSVC ensures successful operation of essential food, fitness, childcare, lodging and recreation opportunities for military members and their families. The Center’s responsibilities include preparing responses to high-level inquiries, providing technical assistance to the field and developing new programs that support major command and installation activities.  The Installations Systems Branch (VTEI) manages the Oracle E-Business Suite (EBS) Air Force Services Financial Management System (AFSFMS). AFSFMS supports a worldwide mission providing payroll, human resources, benefits and financial information to customers.

AFSVC requires an Oracle E-Business Suite (EBS) (R12.2.X) contractor/s with strong knowledge of Oracle EBS modules to replace legacy systems and provide development, configuration, implementation, and DBA support, with a concentration on Treasury Management, Cash Management, Project Costing, iSupplier, Payables, Purchasing, CLM and associated modules to fully utilize and leverage the capabilities of the Oracle EBS.

This is an update to Oct 26, 2023, RFI posting. Below are the changes to the RFI reporting requirements are italicized:

Problem Statement Updates:

AFSVC needs to make significant investments to deliver the rock-solid Oracle E-Business Suite necessary to meet the demands of AFSVC. The purpose of this SOO, utilizing industry best practices, is to:

• Review and analyze the current legal entity set-up and determine the best legal entity mapping following R12 recommended functionality.
• Reconfigure the AFSVC current line of accounting (LOA) to allow the full capability of the inter/intra accounting segments.
• Develop, configure, integrate, and implement Oracle’s Projects Costing, Cash Management, and Treasury Management modules into the current AFSFMS for the Financial Management & Comptroller Directorate.
• Develop, configure, integrate and implement Contracting LifeCycle Management (CLM), Procurement and, iSupplier (or other system as recommended by contractor) replacing the current customized legacy Internet Based Purchasing System (IBPS).
• Contractors must provide the below for each of the deliverables for the bid process:

1. Experience on implementation of each deliverable with Points of Contact (POC)
2. Number, type and time period of FTE to implement of each deliverable
3. Labor Rates of each person assigned to each deliverable
4. Time period to implement, if concurrent with another deliverable, please annotate
5. Full implementation timeline of all deliverables combined w/ Total cost of project

3.1.3. Deliverable three (3): Create an implementation plan for entire project.3.1.4.

The Contractor shall provide all services, travel, and project supervision, as required in connection with this Statement of Objective (SOO).

Objective(s) Updates

2.1.1. AFSVC requires an analysis of existing processes, source document submission and data exchanges; and a recommendation on implementation and sequencing of all objectives.

2.1.2. Review and analyze the current legal entity set-up and determine the best legal entity mapping and recommended functionality.

2.1.3. Reconfigure the AFSVC current line of accounting (LOA) to allow the full capability of the inter/intra accounting segments.

2.1.4. Develop, configure, integrate and implement Oracle’s Projects Costing, Cash Management, and Treasury Management modules

2.1.5. Migrate all legacy data from AFSVC/VF 525 database into AFSFMS.

Final Outcome Updates:

2.2.1. At the end of the contract performance, AFSVC AFSFMS environments will have Objectives 2.1.2. thru 2.1.7 fully tested and operational in the Production environment.

2.2.2. Post support and sustainment in place for each module, for up to five (5) Option years.

Updates to Section II Deliverables are below:

3.1.4. Deliverable four (4): Analysis of the current legal entity set-up, determine legal entity mapping and recommendation of functionality.

3.1.5. Deliverable five (5): Reconfigure the current line of accounting (LOA) to allow the full capability of the inter/intra accounting segments.

Read more here.

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