Notice ID: 36C24725Q0438
The Department of Veterans Affairs, Network Contracting Office 7 located in Columbia, SC intends to issue a sole source firm fixed priced contract to Government Marketing & Procurement, LLC. of Wimberley, TX. The contract is expected to be awarded under FAR Part 13. A Limited Sources Justification has been prepared.
The vendor will supply and install a Fleet Management System (FMS) to manage, reserve and access government vehicles, keys and Wright Express Credit Cards 24 hours-a-day, seven days-a-week to reduce or eliminate paper-based forms and processes. The FMS Vehicle Sharing Program will provide an unstaffed dispatching in and out system that will enable Department of Veteran Affairs employees 24-hour access to the vehicle keys. The vehicle sharing software will enable the Columbia VA Health Care Fleet Management to electronically approve or reject vehicle assignments and ensure government vehicles are assigned to an employee at the time of their required departure. The FMS vehicle sharing software will eliminate employees from signing the vehicles out on a Friday and departing on a Monday; therefore, it will improve vehicle utilization. The vendor shall supply and install an environmentally controlled enclosure along with a vandal proof key-control system and rugged touch screen kiosk at the Columbia VA Health Care System in Columbia, South Carolina (SC) and at each of the seven (7) VA Outpatient Clinics to secure government vehicle keys and Wright Express credit cards. The vendor shall also supply and install web-based system to include a cellular router and provide communication services at each location, and this system will not be connected to the VA network. The vendor shall provide the necessary equipment to secure up to 56 vehicles at the Columbia VA Health Care System, up to 35 vehicles at Anderson, Florence, Greenville, Orangeburg, Sumter, Spartanburg and 12 vehicles at Rock Hill. The FMS is required to manage and track motor pool reservations, mileage and trip reporting, driver’s qualifications 24 hours-a-day. The vendor shall also provide internet-based Administrator training for four VA employees.
Each location shall include annual maintenance and software/technical support.
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