Notice ID: N0018924Q1112
DoD Health Affairs (HA) Memo, “Approval for Interim Guidance for use of the Healthcare Artifact and Image Management Solution -Service Treatment Record and Clinical use” (July 24, 2013) and Department of Defense Instruction (DoDI) 6040.43, DoD Health Record Life Cycle Management (April 11, 2017) directs military Services to ensure timely and accurate disposition of Service Treatment Records (STRs) to the Department of Veterans Affairs (VA). To better support Veterans with claims processing and to enable rapid access to information, Navy’s Bureau of Medicine and Surgery (BUMED) is digitizing Navy members’ paper-based Service Treatment Records (STR) into the Healthcare Artifact and Information Management Solution (HAIMS). These efforts will enable access to medical and dental documentation that are not currently available electronically for VA claims and adjudication.
BUMED requires services for STR processing and programmatic support. This work entails receiving, inventory, processing, tracking, and final disposition of STRs, including the dental records, and all loose late flowing medical documentation, for Navy Service Members (SMs) who have separated or retired from the Total Force (i.e., Active Duty, Reserve, and separating members with a remaining Inactive Service Obligation).
The contractor shall provide conversion services of paper STRs (Medical, Dental, behavioral health ALHTA Web Print (AWP), Military Health System (MHS) GENESIS, DD-2963 processing, and loose medical documentation) to electronic images; document preparation to include validation of scanning, indexing, reassembly of folders; and delivery confirmation of images in a searchable electronic format to the HAIMS repository system.
The base period of performance for this requirement is 01 March 2025 through 28 February 2026. The resultant contract will include four (4) 12-month option periods pursuant to FAR 52.217-9 consecutively following the base period.
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