IRS Sources Sought: Project Tracking System

Notice ID:  8401

The goal of this procurement is to hire a vendor to continue the maintenance of the Project Tracking System (PTS) application and database. The Information Technology (IT) organization of the Internal Revenue Service (IRS) provides strategic planning and business management functions. These functions include planning, allocation, expenditure and monitoring of budgetary resources related to IT program management. PTS has been developed and implemented to provide a standardized, automated tool for program, contract, and budget management. Five prior years, the current year and two planning years data are stored in PTS. The IRS IT personnel are responsible for tracking spending plans, expenditures, program, and budget plans, and inputting the data into PTS. Funding requirements are created as Spending Plan Items (SPIs), approved/disapproved by management/executives and viewed by all PTS users within the IT organization.  PTS is used to manage the entire IT budget and serves as a decision-making tool to facilitate IT resource allocation decisions by the CIO, other IT executives as well as business units.

PTS is a Java web-based application that uses a Microsoft SQL server backend accessible through the IRS Intranet and resides in a virtual environment. The PTS hardware environment uses a three-tier client-server approach to isolate the business logic, database logic, and Graphical User Interface (GUI) into independent tiers. The software environment is a user interface made up of a set of web pages viewed in the current IRS standard Internet browser (IRS standard is Microsoft Edge) and is isolated from the business logic of the system. PTS uses IRS Single Sign-On for authentication. A user’s IRS ID is compared to a list of valid PTS user accounts to determine if login is possible.

Task Order Objectives

The IRS programmatic objectives of this task order are to fulfill the following business process requirements to be supported by the Project Tracking System:

• Multi-Year Planning: Drives the development of budget years (BY and BY+1). Multi-year Planning allows IT leadership to view IT spending over a five-year horizon so that all future impact on a project on the overall IT portfolio can be analyzed.
• Budget Formulation: Transforms multi-year strategic planning projections into a structured, enacted budget approved by Congress. Budget Formulation capabilities drive implementation of the IT budget by guiding the growth and development of out-year investment portfolios.
• Plan Development: Refines the formulated budget into an IT spending plan that meets the IRS strategic vision while remaining in alignment with anticipated funding levels. Plan Development capabilities support the creation of a spend plan that specifies how IT will execute approved funding, analyze historical spending, manage project dependencies, and track organizational and financial code changes.
• Budget Execution: Administers the IT spend plan to support the delivery of IT products and services to its customers and stakeholders. Budget Execution capabilities enable tactical executive decision-making by analyzing current year activities and tracking performance against strategic goals.

The period of performance for any resultant order will include a 12-month base period and four (4) 12-month option periods.

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