HUD Sources Sought: Acquisition Modernizations Support Services (AMSS)

Notice ID:  NOI-0001

The HUD Office of the Chief Procurement Officer (OCPO) has a requirement for three commercial-off-the-shelf (COTS) modules to be used by members of the acquisition workforce to draft requirements based on a selection of multiple structured, templated formats determined by type of requirement, a module to facilitate source selection and a module to facilitate contract management.

Most of the automation that supports the HUD acquisition workforce is now achieved through the Purchase Request Information System Management (PRISM), which is delivered by a shared services provider – Treasury’s Administrative Resource Center (ARC).  This PRISM solution has limited functionality available to users.  Although HUD is in the process of working with ARC to enhance data visibility, collaboration space and dashboard capability, the resulting solution cannot be further modernized to fill the gaps in its capabilities.    The following gaps exist in HUD’s current system for which the agency is seeking solutions:

• In the past, HUD Acquisition Workforce (AWF) users were able to develop requirements us the Acquisition Requirements Roadmap Tool (ARRT). However, this tool is no longer being maintained and currently not compatible with current versions of Windows and MS Word.
• Currently, AWF users make use of a secured SharePoint page to manage source selection activities. This process is not efficient or sustainable to support future procurement in HUD.
• Lastly, HUD does not currently have an effective, efficient means of managing contract management to include tracking deliverables, performance, quality, and expenditures as a part of post-award activities. This must be remedied to provide the level of visibility needed to reduce risk and document contract compliance and oversight.

The contractor shall set up three separate COTS modules.  The first module will serve as a requirements development module which will enable HUD users to choose from four (4) different type of requirements documents to include 1) Performance Work Statement; 2) Statement of Objectives; 3) Statement of Work; and 4) Product Descriptions/Specifications.  The four (4) templates within the module will include standard language to be provided by HUD based on Department mandatory templates and policies.  The module will guide users to input information specific to each section of the templates for their requirements.  The module will guide users to ensure certain acquisition considerations are made and direct the users to populate each template section with the appropriate narrative or N/A designation.

In addition, the contractor shall set up a COTS source selection module to facilitate technical evaluations based on HUD usage and access requirements.   Lastly, the contractor will set up the contract management module to facilitate post-award contract management activities based on HUD usage and access requirements.

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