HHS ACF Source Sought: Technical Assistance on State, Tribal and Federal Child Welfare Information Systems

Notice ID: 75ACF124Q00038

The purpose of this contract is to secure professional technical resources to support federal efforts to provide technical assistance and guidance to state and tribal child welfare automation project and program staffs. Considering the ever-changing complexities of the Title IV-E program, CB has identified a need for various types of technical assistance to support state, tribal and local agencies’ efforts to design, develop, implement and operate child welfare information systems. This technical assistance will assist states, tribes and local agencies to implement efficient, economical, and effective information systems that support their unique business needs and program practice models.

The technical assistance will provide guidance to increase the accuracy, consistency, completeness, integrity, and timeliness of data collected, maintained, and used by these agencies. The data collected and maintained by these agencies will ultimately be used for administering their programs, be shared with other agencies, and/or submitted to the federal government as mandatory and voluntary reporting requirements. The technical assistance provided will also address the usability of information systems, the design of the system components, the technologies employed, and the process for exchanging information between various information systems. Technical assistance will also include the development of the policies and processes that CB will use to monitor and evaluate the information systems implemented by states, tribes, and local agencies.

The scope of this technical assistance includes, but is not limited to all aspects of information system projects:

• Planning;
• Design;
• Development;
• Implementation;
• Operation and Maintenance;
• Project Management;
• Use of the resulting application by state and tribal staffs; and
• Review of the application and project.

Additionally, the scope of this technical assistance includes, but is not limited to general information system guidance and current technology, such as:

• System architecture;
• Data modeling and data architecture;
• Modular design approach;
• Enterprise applications;
• Quality of data; and
• Automated data exchanges and data exchange standards.

The respondent will also assist in planning, research, developing drafts and presenting supplemental technical tools and policy documents to aid State and Tribal IT project staffs …

The period of performance will include one 12-month base period from September 30, 2024 – September 29, 2025 plus four option years.

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