Federal Railroad Administration (FRA) Sources Sought: Records Management Support

Notice ID: SS0001RM

The objective of this requirement is to provide FRA Records Management Support specifically document management and archiving.  Currently there are 1,215 cubic feet of paper records housed at FRA headquarters that are part of a backlog and they need to be inventoried and prepared for dispositions. Some of those records are permanent and would need to be transferred to NARA/ FRC once inventoried.

This requirement implements a comprehensive Records and Information Management (RIM) program for the Federal Railroad Administration (FRA). FRA’s mission is to enable the safe, reliable, and efficient movement of people and goods for a strong America, now and in the future. FRA relies on computer-based systems to support its core business functions and operations. All FRA business functions produce Records that must be maintained throughout their lifecycle. Records are comprised of administrative, mission, and policy documents. They have varying degrees of sensitivity, including Controlled Unclassified requirements. Few of FRA’s holdings have permanent electronic retention, but several collections must be maintained for decades.

FRA has proactively engaged in efforts to enhance the RIM program. Despite dedicated initiative, FRA faces limited resources and workforce challenges. The absence of a comprehensive Records inventory and accurate counts for digital and paper Records reflects the need for additional support in realizing the full potential of the RIM program.

Required Tasks

This initiative aims to address existing challenges, establish a robust framework, and transition FRA to a fully electronic environment that aligns with the National Archives and Records Administration’s (NARA’s) requirements and industry best practices. The initiative involves conducting a detailed Records inventory, records disposition, and completing the digitization process of paper Records. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the RIM program implementation.

The period of performance is anticipated to be from September 2024 to September 2025, with one 12-month Option period, if exercised.

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