DOI NPS RFQ: National Historic Landmarks (NHL) Program Records Digitization Project

Notice ID:  140P5124Q0023

The Southeast Regional Office (SERO), located at 100 Alabama St. SW, Atlanta, GA 30303, housed the regional files of the National Historic Landmarks Program. The region includes Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, Puerto Rico, South Carolina, Tennessee, and Virgin Islands. Across the region there are 419 National Historic Landmarks, additionally the programs files include records on the monitoring of the condition of National Historic Landmarks, and NHL Theme Study records.

The Contractor, independently and not as an agent of the government, shall provide personnel, supplies, materials, and professional services required to digitize 47 linear feet of mixed federal records.

The Contractor will complete, at a minimum, the following tasks:

1. Provide a detailed schedule for retrieval and refile with the Federal Records Center (FRC). A cost estimate by state would be helpful, but not required.
2. Digitize materials based on current professional standards and guidance set forth by the National Archives Administration (NARA). All textual and visual materials shall be provided to the NPS in JPEG (300 dpi JPEG files at 2400 (in width) pixels with appropriate corresponding length) along with a PDF that has run an optical character recognition (OCR) scan.
3. The NPS will provide descriptive metadata in Excel spreadsheet format. The contractor will supplement the descriptive metadata with technical metadata (to be determined by the NPS) on the same spreadsheet.
4. The government shall recall the specific boxes in the scheduled order supplied by the contractor (see project timeline) and ship the materials to the contractor in the labeled FRC boxes with the DI-105 form, Receipt for Property, to be completed and returned, upon receipt of the boxes.
5. The contractor is responsible for packing the materials for safe return and ensuring delivery to the regional office after project work is complete.

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